> ## Documentation Index > Fetch the complete documentation index at: https://docs.clearpolicy.app/llms.txt > Use this file to discover all available pages before exploring further. # Review and approve a draft > Request approval from other owners or administrators, discuss changes, and publish the approved draft. **Who can do this:** owners and administrators. Approvals are optional. If you add approvers, everyone still listed must approve the latest content before you can publish. Internal approvals do not replace signatures from people. ## Request approval 1. Open **Documents**, select the document, and open **Revisions**. 2. Select the draft, or click **New Draft** to update a published document. 3. Finish your changes and wait for saving or file processing to finish. 4. If the revision sidebar is hidden, click **Details** in the revision toolbar. On smaller screens, use the panel icon labeled **Revision**. 5. Under **Approvals**, click **Add approvers**. Select other existing owners or administrators using the checkboxes. You cannot select yourself. 6. Click **Request approval** to email the newly selected approvers. Selecting checkboxes does not send emails until you click **Request approval**. Approvers must already have the required [team member role](/guides/add-team-members#choose-a-role). Adding an approver does not grant organization or document access. New uploads and cloud imports publish their first revision when added. Review later changes in a new draft. Content written in ClearPolicy starts as a draft and can be reviewed before its first publication. ## Approve a draft 1. Open the revision from your approval request email. You can also find the draft under the document's **Revisions** tab. 2. Read the current draft and check **Discussion** for comments. 3. Under **Approvals**, click **Approve** when you are ready. Approvals area showing Maya Chen's pending approval and the Approve button. Before publication, you can use **Withdraw approval** beside your name to take back your own approval. The draft will need your approval again unless you are removed from the approver list. Approval does not publish the draft or send signature requests. ## Add a comment Any owner or administrator can comment, even if they are not a selected approver. 1. Open **Discussion** in the revision sidebar. 2. Type in **Add a comment…**. 3. Click the arrow button labeled **Post comment**. Discussion showing a policy change requested by Maya Chen, Alex Morgan's update, and a drafted reply with the Post comment arrow. The screenshots show fictional people and sample content. **Discussion** shows comments and review activity together. Click **Load earlier activity** to see older entries. Comments do not block publication. ## Change content after requesting approval Editing document text or replacing an uploaded or imported file invalidates earlier approvals. Changing **What changed** or document settings does not. 1. Make your changes and wait for saving or file processing to finish. 2. Check **Approvals**. **Needs new request** means approval must be requested for the updated content. 3. Click **Request approval again** so the affected approvers can review the latest draft. Saving does not send approval emails. **Request approval again** is for changed content, not a reminder for an unchanged draft with pending approvals. ## Remove an approver Click the **X** beside the approver, then confirm **Remove approver**. Their approval is no longer required, but the removal remains in the review history. **Unavailable** means the team member's role or access no longer allows them to approve. Remove unavailable approvers before requesting approval again. ## Publish and view the review record Once every listed approver has approved the latest content, click **Publish** and confirm. With no approvers listed, you can publish without approval. To view the review record afterward, open **Revisions** and select the published version. Its review is read-only. Comments and review activity remain in **Discussion**. If people need to sign the published document, [send document requests](/guides/send-requests) separately. This documentation is built and hosted on [Mintlify](https://mintlify.com), a developer documentation platform.