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Add a new revision when a published document changes. Earlier signatures stay linked to the version each person signed. Who can do this: owners and administrators.

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Publish the updated version

  1. Open Documents and select the document.
  2. Open Revisions and click New Draft. If a draft already exists, continue working on it.
  3. Add the new content using the editor, an upload, or a cloud import. For a document based on an uploaded file, prepare the updated file and upload or import it into the draft.
  4. Optionally fill in What changed. This note is for your team’s revision history; it is not shown to people receiving the document.
  5. Review the draft and click Publish.
The new revision becomes current. Previous published revisions and completed records remain available.

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Ask people to sign the update

For a document with Requires a signature on:
  1. Open Compliance after publishing.
  2. Review the people who need the current version. Earlier completions may show Outdated.
  3. Send requests to those people. You can also use a group’s Send missing for eligible missing requests.
Publishing does not email people or cancel old requests by itself. When you send a new request for the same person and document, pending requests for older revisions are canceled. Completed, expired, and previously canceled requests stay in history. Before you send a replacement request, the old pending request continues to refer to its original revision. Completing it records a signature for that version, not the new one. After it is canceled by a replacement request, the old request cannot be completed. Ask the person to use the new email or their signing portal.

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Update a document available to read

When Requires a signature is off, publishing a revision changes the file people can open through their groups. There is no signature request, availability email, or record of opening the document. See make documents available to read.

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Repeat signatures without changing the document

You do not need a new revision for a recurring sign-off. Use renewal to ask people to sign the same published document again on a schedule.
Last modified on September 26, 2026